Investing in a new equipment such as a multi-function printer or a photocopier could be expensive. However, many business owners do not know that you have the option to rent or lease one, besides purchasing it. A copier rental is usually on month to month basis. The time period ranges from one to under twelve months. The company which is renting the photocopier can upgrade or downgrade the equipment according to their needs. There is also a provision to cancel the agreement if a notice is given beforehand, normally thirty days.
The copier rental arrangement covers service plus the parts and the supplies. This implies that there are no unexpected repair costs. In some cases, the agreement also covers toner replacement. The repair and maintenance of a copier is not much of a problem. An engineer will be there in few hours, if there is a problem with your photocopier and you call your supplier for help. Generally, the company also provides a next day guarantee.
ADVANTAGE OF COPIER RENTING
Copier renting has many advantages. It enables the company to use a modern, sophisticated and a better copier than what they can actually afford. You can order the latest Multi-function printer (MFP) without being bothered about its price. The renting profits the new and emerging businesses vastly. They can invest their limited capital in more important things and simultaneously, own the equipment they need to perform their daily tasks with. Copier renting permits you to keep up with the latest technology at lower expenses and risks.
LEASING VERSUS RENTING
Copier rentals are similar to leasing a copier but a little more flexible and the major difference is the time period involved. Leasing is generally for long term, say three to five years, and is a decent option if trying to conserve capital. Copier rental is usually more expensive than leasing a copier. However, leasing does not make sense if the business is new and you are skeptical about its survival in the long run. Copier renting is favored when you need a photocopier for shorter period of time and is prevalent in companies working on project basis. Thus, choosing between renting and leasing a copier depends entirely upon your business and future goals.
Copier rental involves a rental fees which is paid monthly and includes a fixed and pre-determined number of pages, labor, service, parts, copy volume, toner etc. It is the best option if you are trying to save some money.